Overview

FundAssist provides a full-service Corporate Secretarial and Board Support solution to the Funds industry. It is a central component of our Fund Governance service range. The service is built on a consultative basis enabling us to select specific elements that match a client’s operational, budgetary and regulatory requirements. Our service supports the management companies, investment managers and directors within the fund industry in meeting their regulatory and legal obligations as well as assisting in the fulfilment of their oversight duties.

FundAssist offers a suite of board meeting support services ranging from the provision of specialist online meeting preparation tools, to a comprehensive hands on service delivered by our dedicated board support team.

Corporate Secretarial

Fund Governance continues to be of ever increasing importance as international regulators are forcing investment funds to re-address their existing procedures and assure investors they are performing their duties in a prudent and consistent manner. FundAssist has responded to these increased demands by developing a unique and enhanced service. A key feature is our modular approach. This enables us to offer tailored solutions to individual clients and allows them to select components that suit their specific requirements.

FundAssist can provide comfort to the board by implementing a recognised corporate governance structure that is transportable across Europe and in line with regulations. Our dedicated professional team work closely with fund entities and management companies to ensure their duties are carried out in a timely and efficient manner.

FundAssist’s standard Corporate Secretarial Services include the following:

• Provision of registered address and facilities for Board Meetings
• Maintenance of statutory records and minute books
• Scheduling and arranging board meetings
• Preparation of agenda and resolutions for board meetings
• Maintaining calendar of meetings
• Scheduling the AGM
• Coordination of Proxy Voting through unique online voting system
• Preparation and circulation of Meeting Minutes and Action items following each board meeting
• Co-ordination and follow up of the Action items with contributors and the Board of Directors
• Statutory and Regulatory filings with the relevant authorities
• Maintenance of the company seal

As Company Secretary, FundAssist takes full responsibility to ensure that all directors’ instructions and legal obligations are adhered to and appropriate documents are duly prepared and maintained.

Board Support

Our board meeting services have been designed in conjunction with investment managers and fund directors in order to best meet their requirements. The unique combination of capabilities delivers board meeting materials in paper, CD, electronic and online formats. Increasingly our clients look to us to help guide the fund directors to an ultimately more cost effective, paperless board meeting environment.

The flexible service allows FundAssist to deliver a client specific solution bespoke to your internal resource capabilities and budgetary requirements. Our online tools can be utilised by our support team or by your internal resources, to deliver professional and cost efficient board meeting materials to the fund directors. Our team of professionals can solicit materials, review submissions, organise sign off and coordinate presenters and the overall meeting.

To complete this service, we have the specialist skills to collate, print and distribute high quality board books to tight deadlines where required.

Unique Service

FundAssist provides the following unique service:

• Modular approach allowing the client to select aspects of the service that best suit their needs. Our hands-on team discuss, in depth, the requirements of the board from the outset and develop a customised solution from a range of proven service modules
• Custom-built website allowing access to
  • Online agendas & templates
  • Meeting roll forward facility
  • Automated and personalised reminders/ notifications
  • Access to real-time to reference material and related documents
  • Ability to review and approve components for board members and presenters
  • Easy to navigate tools
• Dedicated meeting facilities for board meetings

Summary

• Modular approach allowing clients to select their preferred solution
• Assurance that all directors duties are carried out prudently and in accordance with regulations
• Efficiently prepares for Board Meetings and reduces pressure points
• Works with contributors to meet deadlines
• Delivers professionally presented and accurate board materials
• Provides a customised web facility tailored to your needs
• Easy to use online service